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Texas (Republic). Department of State: An Inventory of Department of State Post Office Records

Texas (Republic). Department of State:
An Inventory of Department of State Post Office Records at the Texas State Archives, 1836-1847

Organization History Scope and Contents Restrictions Related Materials Inventory
Appointments and applications, September 13, 1841

Appointments and applications, September 13, 1841

Overview

Creator: Texas (Republic). Department of State.
Title: Department of State Post Office records
Dates: 1836-1847, undated
Abstract:The postal system of the Republic of Texas was established to facilitate mail transportation within and outside the Republic. Records of the post office were created as a result of the establishment and daily management of the postal service of the Republic of Texas and document the legal, financial, and administrative activities of the office. These records consist of correspondence; vouchers, receipts, and other accounting records; lists of post offices, postmasters, and mail routes; and related documents of the Republic of Texas Post Office, dating 1836-1847, undated.
Quantity: 3.72 cubic ft.
Language: English
Repository: Texas State Archives
Sponsor: This EAD finding aid was created in cooperation with Texas Archival Resources Online.

Click here to enter the records


Other Formats for the Records

A description of the original records referenced in this finding aid is available at http://www.lib.utexas.edu/taro/tslac/30183/tsl-30183.html .

Most of the original documents were copied onto 16mm microfilm (Microfilm reel 3090) by the Records Division of the Texas State Library and Archives Commission in 1976 (paid for by the researcher requesting the microfilming). The images from the microfilm are used in the Texas Digital Archive. Documents not included in the microfilm have been digitized. A few of the original documents on the microfilm are missing from the collection. Some items on the microfilm were not part of the Post Office papers and have not been included in this finding aid or the Texas Digital Archive.

Each folder of digital images of these documents in the TDA have been combined into one PDF file for ease of use. Due to the nature of the microfilm, documents may not be in chronological or intellectual order within each PDF.

A published two-volume calendar covers a portion of the Post Office papers. Post Office Papers of the Republic of Texas, 1836-1839 and Post Office Papers of the Republic of Texas, 1839-1840 have been digitized and included for convenience with the Post Office papers in the Texas Digital Archive.


Arrangement of the Records

These records are arranged in two groups, corresponding to the periods before and after the Secretary of State’s Office assumed postal duties. Within each group, arrangement is roughly by type of record and therein chronological. Oversize boxes and volumes are listed at the end of the inventory.


Agency History

The postal system of the Republic of Texas was established to facilitate mail transportation within and outside the republic and began in October 1835, when a special committee of the Permanent Council was appointed to establish mail routes and John Rice Jones was named postmaster general. The provisional government of Texas established a provisional post office department by an ordinance and decree on December 12, 1835. The 1st Congress of the Republic of Texas created the Post Office Department by an act approved December 20, 1836. Sam Houston, first president of the republic, appointed Robert Barr as postmaster general. When Barr died in October 1839, John Rice Jones was again named postmaster general. Legislation over the next few years frequently dealt with the republic’s postal service. On February 6, 1840, the 4th Congress of the republic consolidated much of this legislation and established the General Post Office.

On January 18, 1841, the 6th Congress of the republic approved an act abolishing the office of postmaster general and its department and requiring the secretary of state to establish a bureau to be called the General Post Office; the secretary of state appointed and supervised the chief clerk. This same act required the postmaster general to deliver to the secretary of state all books, documents, and papers of the Post Office Department and General Post Office.

The secretary of state is a constitutional officer of the executive branch of state government, appointed by the governor and confirmed by the senate for a term concurrent with the governor’s (a two-year term at first, a four-year term since 1975). The office was first created by the Constitution of the Republic of Texas in 1836 (Article VI, Section 10), and has been continued by each succeeding constitution.

On May 9, 1846, the 1st Texas Legislature approved an act “to define the duties of secretary of state,” which among other things required the secretary of state to “arrange and preserve all books, maps, parchments, records, documents, deeds, conveyances, and other papers belonging to the State, that have been or may be properly deposited there.”

An act of February 11, 1854, created a Board of Commissioners composed of the Secretary of State, the Comptroller, and the Attorney General, “to superintend the arranging and filing of the archives of the late Republic of Texas and of the State Legislature, and also the recording of the Journals of the said Congress and State Legislature … to be deposited in the General Land-office of the State.” An act of December 14, 1863 made the secretary of state “the custodian of the records of the Senate and House of Representatives.” And an act of March 25, 1887, provided that “the entire archives of the late Republic of Texas, … together with the records, books, and journals of said Congress” would be “deposited in the Office of the Secretary of State,” and “declared to be Archives of said office.”

(Sources include: Secretary of State Republic of Texas records appraisal report, December 1998, available in the search room of the Texas State Archives; Newsom, W.L. “The Postal System of the Republic of Texas” in The Southwestern Historical Quarterly 20, no. 2 (1916): 106-107, accessed through JSTOR; Konwiser, Harry M., “Postal System of the Republic of Texas” and Cutrer, Thomas W. “Barr, Robert” in the Handbook of Texas Online; all accessed July 25, 2018; and the enabling legislation (1836-1887).)


Scope and Contents of the Records

Records of the post office were created as a result of the establishment and daily management of the postal service of the Republic of Texas and document the legal, financial, and administrative activities of the office. These records consist of correspondence; vouchers, receipts, and other accounting records; lists and logs of post offices, postmasters, and mail routes; and related documents of the Republic of Texas Post Office Department and General Post Office, dating 1836-1847, undated. The correspondence includes letters from the postmaster general or chief clerk to Congress, the Executive department, the secretary of state, and the auditor, among others, 1836-1846, plus two letter books, one containing copies of outgoing letters of the postmaster general, dating 1840-1842, and the other of chief clerks, dating 1842-1846. Accounting records include payments for mail transportation, expenditures, appropriations, general receipts, ledgers, and annual and quarterly “State of the Department” reports to the President, 1836-1847; and three volumes containing an account of contractors and post offices, a journal account of expenditures, and a daybook of daily accounts and summaries of accounts due, 1840-1842. Also included is an undated volume containing a list of post offices and post masters. Other lists of post offices, postmasters, and mail routes date 1836-1842 and 1844. Other documents (mostly legal) include mail contracts, route schedules, appointments and applications, oaths, affidavits, and powers of attorney, dating 1836-1846.

A published calendar of a portion of these papers is titled: Post Office Papers of the Republic of Texas, 1836-1840, 2 volumes, compiled by James M. Day and published by the Texas State Library in 1966-1967. Copies are available in the library’s holdings and in academic libraries throughout the state.


Restrictions and Requirements

Restrictions on Access
Materials do not circulate, but may be used in the State Archives search room. Materials will be retrieved from and returned to storage areas by staff members.

Restrictions on Use
Most records created by Texas state agencies are not copyrighted. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).

Technical Requirements
None.


The following materials are offered as possible sources of further information on the agencies and subjects covered by the records. The listing is not exhaustive.

Texas State Archives
Texas (Republic). Department of State general correspondence, 1822-1859, undated, bulk 1835-1846, 4.96 cubic ft. and 4 reels microfilm [Especially the series Home letters.]
Texas (Republic). Department of State financial records, 1837-1845, 0.3 cubic ft. and 1 reel microfilm
Publications
Day, James M. (ed.), Post Office Papers of the Republic of Texas, 1836-1839 and 1839-1840 , Texas State Library, 1966-1967, 2 volumes
Binkley, William C. (ed.), Official Correspondence of the Texas Revolution, 1835-1836, New York, D. Appleton-Century Co., 1936, 2 volumes
Jenkins, John H. (ed. and comp.), Papers of the Texas Revolution, 1835-1836, Austin, Presidial Press, 1973, 10 volumes

 Administrative Information

Preferred Citation
(Identify the item and the folder), Texas (Republic) Department of State Post Office records. Archives and Information Services Division, Texas State Library and Archives Commission.

Accession Information
Accession numbers: 1905/007, 1932/002
These records were transferred to the Texas Department of Insurance, Statistics, and History (a predecessor of the Texas State Library and Archives Commission) by the Texas Secretary of State on November 10, 1905; and to the Texas State Library and Historical Commission by the Texas Secretary of State on September 28, 1932.

Processing Information
Processed by State Archives staff, dates unknown
Finding aid encoded by Tony Black in EAD Version 2002 as part of the TARO project, June 2010
Authority name, DACS compliance, and other changes by Tony Black, February 2011
Additional changes and addition of Texas Digital Archive links by Angela Swift, August 2018


Inventory of the Department of State Post Office records

Post Office Department, 1836-1841
Box
2-9/22 List of post offices and postmasters, February 27, 1839
Appointments and applications, January 5, 1839-December 20, 1840
Oath of Cottle, Lee F.T., June 21, 1839
Correspondence, March 25, 1836-December 3, 1838
Correspondence, February 27, 1839-January 5, 1841
Schedules, September 14, 1838
Appropriations, December 19, 1839-January 16, 1841
Amounts received in cash and drafts from various local post offices, October 12, 1839-January 8, 1840
Mail contracts, April 10, 1836-November 1840
Payments for mail transportation – Republic, January 10, 1836-April 21, 1838
Payments for mail transportation – Republic, April 27-December 13, 1838
Payments for mail transportation – Republic, December 18, 1838-April 11, 1839
Payments for mail transportation – Republic, April 12-October 12, 1839
Payments for mail transportation – Republic, October 15-December 31, 1839
Payments for mail transportation – Republic, January 2-August 6, 1840
Payments for mail transportation – Republic, August 7-September 30, 1840
Payments for mail transportation – Republic, October 1-November 16, 1840
Payments for mail transportation – Republic, November 17, 1840-January 16, 1841
Payments for mail transportation – Foreign, October 6, 1837-December 5, 1840
Payment for services, March 7, 1837-August 22, 1840
[Folder missing as of May 14, 1981.]
Power of attorney, January 23-December 16, 1838
Expenditures, December 25, 1836-December 31, 1839
Expenditures, January 8, 1840-January 16, 1841
General receipts, October 1, 1837-July 5, 1840
Wrappers, March 25, 1836-December 6, 1841
General Post Office, 1841-1847
Box
2-9/23 List of post offices and postmasters, May 25, 1844
Log book [1 log (record)]:
List of post offices and postmasters, 1837-1842
Receipt book of payments for mail delivery, February 11, 1841-February 10, 1842
Appointments and applications, September 13, 1841
Oath of McKenzie, L.M., January 12, 1842
Correspondence, January 23, 1841-November 21, 1843
Correspondence, February 9-December 2, 1844
Correspondence, January 1-May 10, 1845
Correspondence, May 21, 1845-February 16, 1846
Outgoing correspondence of chief clerks, August 10, 1842-February 4, 1846 [1 letter book]
Schedules, January 16, 1843-April 1, 1845
Appropriations, June 26, 1843-January 24, 1846
Mail contracts, November 16, 1841-January 26, 1846, undated
Payments for mail transportation – Republic, April 14, 1841-January 6, 1843
Payments for mail transportation – Republic, January 7-July 4, 1843
Payments for mail transportation – Republic, July 6-December 31, 1843
Payments for mail transportation – Republic, January 1-March 9, 1844
Payments for mail transportation – Republic, March 12-July 1, 1844
Payments for mail transportation – Republic, July 5-October 7, 1844
Payments for mail transportation – Republic, November 1-November 21, 1844
Payments for mail transportation – Republic, November 22, 1844-January 29, 1845
Payments for mail transportation – Republic, February 7-April 2, 1845
Payments for mail transportation – Republic, April 3-May 20, 1845
Box
2-9/24 Payments for mail transportation – Republic, May 26-August 8, 1845
Payments for mail transportation – Republic, August 13-October 16, 1845
Payments for mail transportation – Republic, October 17, 1845-January 10, 1846
Payments for mail transportation – Republic, January 12-February 14, 1846
Payments for mail transportation – Republic, February 16-19, 1846, undated
Payments for mail transportation – Republic, February 22-July 7, 1846, undated
Payments for mail transportation – foreign, February 20, 1842-February 16, 1846, undated
Payment for mail transportation by contractor and expenses, individual post offices, April 1, 1842-July, 1845 [2 ledgers (account books)]
Payment for services, 1841-February 19, 1846, undated
Affidavits, April 19, 1841-November 16, 1844
Affidavits, November 18, 1844-December 25, 1845, undated
Power of attorney, March 1, 1843-June 27, 1845
Power of attorney, June 28, 1845-February 9, 1846
Expenditures, December 28, 1841-April 28, 1843
Expenditures, May 9-October 18, 1843
Expenditures, November 1, 1843-October 1, 1844
Expenditures, October 5-December 31, 1844
Expenditures, January 8-July 25, 1845
Expenditures, August 1, 1845-July 7, 1846, undated
General receipts, December 4, 1841-March 31, 1847
Wrappers, July 22, 1842-January 1, 1846
Covers, undated
Post Office oversize and volumes, 1836-1846
Oversize
OS Box 22 Payments for mail transportation and statement of expenses – Republic, 1840-1841, 1846
List of postmasters and mail routes, undated
Correspondence, December 4, 1843
[From Daniel Toler, chief clerk of the General Post Office, to Anson Jones, Secretary of State.]
Oversize
OS Box 25 List of post offices, mail routes, mail sent, and contractors, 1836-1839
Post Office department, statement of condition of department, February 27, 1839
[Note: Document missing as of April 2018. Image available from microfilm.]
Correspondence, February 22, 1840
[Petition by citizens of Houston for removal of postmaster.]
Statements and vouchers, December 4, 1843, undated
Volume
2-1/336 Outgoing correspondence of postmaster general, 1840-1842 [1 letter book]
Volume
2-1/337 Account of contractors and post offices, 1840-1841 [1 ledger (account book)]
Volume
2-1/338 Account of expenditures, 1840-1842 [1 journal (accounts)]
Volume
2-1/339 Daily accounts, summaries of accounts due, 1840-1841 [1 daybook]
Volume
2-7/751 Post offices and post masters, undated [1 register (list)]
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