Texas Historical Commission, Architecture Division:
An Inventory of Historical Commission Architecture Division Records at the Texas State Archives, 1981-2017
|Organization||History||Scope and Contents||Restrictions||Related Materials|
Creator: Texas Historical Commission. Architecture Division.
Title: Historical Commission Architecture Division records
Abstract: The Texas Historical Commission protects and preserves the state’s historic and prehistoric resources for the use, education, economic benefit, and enjoyment of present and future generations. The Architecture Division works to preserve and protect Texas’ diverse architectural heritage by monitoring historical landmarks, awarding preservation grant funds for restoration work on historical structures, and offering advice and technical consultation for the restoration of or changes made to the state’s architectural resources. These records consist of grant reports, minutes, agenda, correspondence, clippings, photographs, needs assessment files, compact discs, master plans, completion reports, and architectural drawings, dating 1981-2017. Records document meetings of several trust fund associated boards (Texas Preservation Trust Fund Committee, the Advisory Board of the Texas Preservation Trust Fund, the Guardians of the Texas Preservation Trust Fund, and the Architecture Committee Trust Fund Advisory Board), the Architecture Committee and the Courthouse Committee. The records also document the assessment of preservation needs for endangered historic properties, and restoration work on historical buildings through preservation grant funding, including courthouses restored through the Texas Historic Courthouse Preservation Program.
Quantity: 102.57 cubic ft. and 73.06 GB (45,157 files)
Language: These materials are written predominately in English with scattered Spanish throughout.
Repository: Texas State Archives
Sponsor: This EAD finding aid was created in part with funds provided by the Texas Telecommunications Infrastructure Fund Board for the Texas Archival Resources Online project.
Other Finding Aids for the Records
A description of non-electronic records referenced in this finding aid are available at https://legacy.lib.utexas.edu/taro/tslac/20110/tsl-20110.html.
Organization of the Records
These records are organized into four series:
- Advisory board minutes, 1989-2008, 0.5 cubic ft. (paper)
- Preservation grant reports, 1981-1985, 1999-2011, undated, 7.84 cubic ft. and 2.16 GB (916 files) (paper,digital)
- Endangered historic properties needs assessment files, 1987-1993, 1998, bulk 1987-1991, 3.29 cubic ft. (paper)
- Texas Historic Courthouse Preservation Program records, 1992, 1999-2017, 90.94 cubic ft. and 70.9 GB (44,241 files) (paper,digital)
The Architecture Division administers architectural grants through the Texas Preservation Trust Fund Grant Program; monitors the state’s National Historic Landmarks, including the Texas Governors’ Mansion; reviews proposed changes to Recorded Texas Historic Landmarks or State Archeological Landmarks; evaluates construction projects that are funded, licensed or permitted by the federal government to minimize any impact to historic structures; assists property owners and developers qualify for rehabilitation tax credits; and operates the Texas Historic Courthouses Preservation Program. It also monitors and provides technical consultation on the restoration and adaptive reuse of the state’s architectural resources, including helping property owners meet Americans with Disabilities Act (ADA) standards to minimize changes to the historic integrity of their sites.
There are several boards associated with the Texas Historical Commission. The State Board of Review evaluates nominations to the National Register of Historic Places. The Antiquities Advisory Board evaluates nominations for State Archeological Landmark status and considers issues associated with the Antiquities Code of Texas. The Guardians of Texas Preservation Trust Fund cultivates and develops sources of support for the trust fund and advises the commission of potential donors of property or other assets. The Advisory Board of the Texas Preservation Trust Fund makes recommendations on Trust Fund grant allocations and advises on matters relating to more efficient utilization or enhancement of the fund. The Main Street Interagency Council evaluates applications for the Main Street programs.
Scope and Content of the Records
The Texas Historical Commission protects and preserves the state’s historic and prehistoric resources for the use, education, economic benefit, and enjoyment of present and future generations. The Architecture Division works to preserve and protect Texas’ diverse architectural heritage by monitoring historical landmarks, awarding preservation grant funds for restoration work on historical structures, and offering advice and technical consultation for the restoration of or changes made to the state’s architectural resources. These records consist of grant reports, minutes, agenda, correspondence, clippings, photographs, needs assessment files, master plans, completion reports, architectural drawings and electronic records, dating 1981-2017. Records document meetings of several trust-fund-associated boards (Texas Preservation Trust Fund Committee, the Advisory Board of the Texas Preservation Trust Fund, the Guardians of the Texas Preservation Trust Fund, and the Architecture Committee Trust Fund Advisory Board), the Architecture Committee and the Courthouse Committee. The records also document the assessment of preservation needs for endangered historic properties, and restoration work on historical buildings through preservation grant funding, including courthouses restored through the Texas Historic Courthouse Preservation Program.
Electronic records described in this finding aid were removed from physical media. Formats of the original electronic files include word processing or plain text files, spreadsheets, and photographs and graphic images, video files and additional proprietary formats including AutoCAD files. Digital files presented for public use will generally be PDF for text documents or spreadsheets and .jpg for photographic or graphic images. Files in their original format are available on request; restrictions may apply.
Electronic records described in the finding aid that are part of the Texas Digital Archive are indicated as such in the inventory. Restrictions on access to the content of records are applicable to physical and electronic records.
This finding aid describes the records of one division of the Texas Historical Commission. See Texas Historical Commission: An Overview of Records for more records series.
To prepare this inventory, the described materials were cursorily reviewed to delineate series, to confirm the accuracy of contents lists, to provide an estimate of dates covered, and to determine record types.
Restrictions and Requirements
Restrictions on Access
Physical materials do not circulate, but may be used in the State Archives search room. Physical materials will be retrieved from and returned to storage areas by staff members.
Because of the possibility that portions of these records, Preservation grant reports and Texas Historic Courthouse Preservation Program records, fall under Public Information Act exceptions including, but not limited to: certain email addresses (Texas Government Code, Section 552.137) and account numbers and access device numbers (Texas Government Code, Section 552.136), an archivist must review these records before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (Texas Government Code, Chapter 552).
The researcher may request an interview with an archivist or submit a request by mail (Texas State Library and Archives Commission, P.O. Box 12927, Austin, TX 78711), fax (512-463-5436), email (firstname.lastname@example.org), or see our web page (https://www.tsl.texas.gov/agency/customer/pia.html). Include enough description and detail about the information requested to enable the archivist to accurately identify and locate the information. If our review reveals information that may be excepted by the Public Information Act, we are obligated to seek an open records decision from the Attorney General on whether the records can be released. The Public Information Act allows the Archives ten working days after receiving a request to make this determination. The Attorney General has 45 working days to render a decision. Alternately, the Archives can inform you of the nature of the potentially excepted information and if you agree, that information can be redacted or removed and you can access the remainder of the records.
Types of restricted information as listed above apply to paper and electronic records. Some electronic records will not be available through our portal due to such restrictions. Please see Archives staff for further information.
Restrictions on Use
Most records created by Texas state agencies are not copyrighted. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).
Certain electronic record file formats (.cr2, AutoCAD) require specific software not available at the State Archives. Researchers are expected to obtain the proper software needed if requesting these original file formats. Access copies of certain electronic file formats will be provided for public use when available.
The following materials are offered as possible sources of further information on the agencies and subjects covered by the records. The listing is not exhaustive.
|Texas State Archives|
|Ruffini collection, about 1877-1937, undated, bulk 1883-1912, undated, 1.65 cubic ft., 626 architectural drawings, 21 prints and photographs, 1 artifact [There are related Ruffini materials for several structures in the series Preservation grant reports and the series Endangered historic properties needs assessment files.]|
|Texas Historical Commission. Endangered Historic Properties of Texas. 2nd ed. Austin, Tex.: Texas Historical Commission, 1991.|
Other Formats for the Records
The Texas Historical Commission and the county body overseeing the work also hold a set of the master plans, drawings, and project completion reports located in the Texas Historic Courthouse Preservation Program records series.
(Identify the item and cite the series), Texas Historical Commission Architecture Division records. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession numbers: 1984/070, 1987/038, 1999/118, 1999/174, 2000/075, 2008/184, 2009/083, 2009/090, 2009/164, 2010/052, 2011/279, 2011/431, 2012/142, 2012/143, 2012/185, 2013/098, 2013/147, 2013/148, 2014/094, 2017/138, 2018/034
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Historical Commission on December 12, 1983; November 4, 1986; June 24 and December 7, 1999; August 22, 2008; January 8 and 22, August 10, and December 16 and 18, 2009; January 19 and July 26, 2011; March 20 and July 10, 2012; February 28 and June 13, 2013; April 23, 2014; August 14 and November 3, 2017; and by the Texas Documents Collection of the Texas State Library and Archives Commission on March 5, 1999.
Processed by Laura K. Saegert, November 1999
Addition of needs assessment files, processed by Laura K. Saegert, July 2001
Finding aid reformatted by Laura K. Saegert, February 2004
Addition of courthouse preservation program files and additions to advisory boards minutes, processed by Laura K. Saegert, January 2009
Addition of courthouse preservation program files, processed by Tony Black, March 2013 and May 2014
New accessions added by Halley Grogan, October 2017