Texas Governor Rick Perry:
An Inventory of Governor Rick Perry Constituent Communication Office Correspondence at the Texas State Archives, 2001-2015, undated, bulk 2001-2014
Note that these records are restricted. See the restrictions statement below for information on accessing the records.
|Organization||History||Scope and Contents||Restrictions||Related Materials||Inventory|
Creator: Texas. Governor (2000-2015 : Perry)
Title: Governor Rick Perry Constituent Communication Office correspondence
Dates: 2001-2015, undated
Dates: bulk 2001-2014
Abstract: The Constituent Communication Office of the Texas Governor’s Office was responsible for preparing replies to many of the letters written to Governor Rick Perry. These records are correspondence with attachments sent to Governor Perry and responses sent by the Governor’s Office. Dates range from 2001 to 2015 and undated with the bulk of records dating 2001 to 2014.
Quantity: 2,636 cubic ft. and 157 GB (1,557,091 files)
Language: These materials are written in English with a few phrases and letters in Spanish and various other foreign languages.
Other Finding Aids
A description of non-electronic records referenced in this finding aid are available at http://www.lib.utexas.edu/taro/tslac/80030/tsl-80030.html
Organization of the Records
Exact organization and group naming conventions varied somewhat during Perry’s term. However, all records in this series are organized chronologically by date first, then group.
Please see the finding aid listed in the Other Finding Aids section for more information about the organization of the paper records.
The Constituent Communication Office receives and distributes correspondence (in both print and electronic form) sent to the governor, responds to constituent questions and requests for assistance, and drafts responses to letters regarding issues important to Texans.
Scope and Content of the Records
The Constituent Communication Office of the Texas Governor’s Office was responsible for preparing replies to many of the letters (in print or electronic form) written to Governor Rick Perry. These records are correspondence and attachments (including but, not limited to, artifacts, notes, photographs, publications and reports) sent to Governor Rick Perry by various correspondents, mostly, but not exclusively, constituents. Dates range from 2001 to 2015 and undated with the bulk of records dating 2001 to 2014. Types of letters and subjects include greetings from Governor Perry on anniversaries, births, birthdays, retirements, and weddings of honorees; welcome greetings for special events; letters of support or protest, especially pertaining to executions, immigration, economic concerns, education, vaccination and environmental issues; letters of appreciation and thanks; letters of recommendation, appointment, and resignation; and requests for auction items for charities. Correspondents include legislators and other elected or appointed officials, corporations, organizations, and the general public. Several major groupings of correspondence are present including general (composed of constituent correspondence), no mail (meaning no response was necessary), STUNS (letters reflecting perceived mental instability on the part of the correspondent), ceremonial (greetings from the Governor in response to special events), letters regarding executions, and form letters on a variety of topics. Other groups (separated by correspondent type) exist, such as agency head, state representative, and state senator, but are not present for all years.
Correspondence exists in paper and electronic form, although, beginning in 2009, most correspondence is in electronic form only. Digital files are in PDF format. All correspondence not already in electronic form was scanned by the Governor’s Office. However, no attachments to the correspondence were scanned, and the attachments have been retained in their original form, usually paper. This inventory applies to analog correspondence only. Therefore, correspondence for this division of the Governor’s Office exists that is not represented in this finding aid, and original correspondence in paper form may no longer be present in all cases. Access to correspondence in electronic form is available through a searchable database. To access records in this database, please contact Archives staff.
Staff members of the Constituent Communication Office included: Greg Davidson (director), Dede Keith (deputy director), Kevin Washburn (senior writer/editor), Katie Tahuahua (ceremonial service representative), Brian Williams (writer), Peggy Pilgrim Rivera and Denny Morgan (production), Marie Dahlmann (correspondence team leader), and Linda Ahrens, Tammy Golden, Anthony Stokes, and Stefani Rossi (customer service representatives).
Restrictions and Requirements
Restrictions on Access
Because of the possibility that portions of these records fall under Public Information Act exceptions including, but not limited to, agency memoranda and working papers (Texas Government Code Section 552.111); e-mail addresses (Texas Government Code Section 552.137); social security numbers (Texas Government Code Section 552.147); financial information (V.T.C.A., Government Code Section 552.136); records relating to allegations of child abuse (Texas Government Code Section 552.101, Family Code Section 261.201 (a)); psychiatric evaluations (Texas Government Code Section 552.101, Health and Safety Code Section 611.002); driver’s license numbers (Texas Government Code Section 552.130); and other information protected under common law privacy (Texas Government Code Sections 552.101), an archivist must review these records before they can be accessed for research.
The majority of the correspondence contains records that may fall under Public Information Act exceptions. Because these items are present in the majority of folders, they are not individually marked as confidential in the folder inventory.
Restrictions on Use
Most records created by Texas state agencies are not copyrighted. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with Copyright Law (Title 17 U.S.C.).
The following materials are offered as possible sources of further information on the agencies and subjects covered by the records. The listing is not exhaustive.
(Identify the item), Texas Governor Rick Perry Constituent Communication Office correspondence. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession numbers: 2015/067, 2015/117
The paper records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Office of the Governor on December 19, 2014; electronic files were transferred by the Office of the Governor on January 29, 2015.
Processed by Jessica Tucker, April 2015
Inventory of the Public Information Request files
For an inventory of the paper records please see the finding aid listed in the Other Finding Aids section.
|E2015/117||Correspondence database, 2001-2015
[157 GB (1,557,091 files)] (RESTRICTED)