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Plans and planning records, 1988-1999

Plans and planning records, 1988-1990, 1993-1999, 3 cubic ft. (paper)

Restrictions on Access
Because of the possibility that portions of these records fall under Public Information Act exceptions including, but not limited to: home address and phone numbers of government employees or officials and personal family information (Texas Government Code, Sections 552.117 and 552.1175); account numbers, access device numbers (Texas Government Code, Section 552.136); and attorney-client privilege, agency memoranda or attorney work product (Texas Government Code, Section 552.107 or 111), an archivist must review these records before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (Texas Government Code, Chapter 552). Refer to the overall restriction statement for instructions on requesting access through the Texas Attorney General.


Scope and Content
The Governor’s Commission for Women (GCW) was created in 1967 to serve as a liaison between Texas women and government agencies, as well as private entities addressing women’s needs. These records primarily document the activities of the commission during the terms of governors Ann Richards and George W. Bush. Dates include 1988-1990, 1993-1999. When Ann Richards was governor, the focus was on the mental, physical and emotional health of Texas Women. The emphasis of the commission during Governor Bush’s term was the support and promotion of volunteer efforts in Texas through the Office of Volunteerism.

The records include biennial reports, agreements, memoranda, agenda, plans, copies of newspaper articles, conference material for the professional development conferences held by the state agency council (SAC), travel vouchers, correspondence, fliers, survey forms and results, training materials, agency policies, speech transcripts, newsletters, electronic slide presentations, letters of recommendation, member and subscriber lists, and project proposals.

Organizations and causes reflected in these records include the State Agency Council (SAC), National Association of Commissions for Women, Grace after Fire (for women veterans), Texas Woman’s University, Texas Women’s Hall of Fame, Women’s Chamber of Commerce of Texas, Women’s Business Exchange, Girl Scouts of Central Texas, and Women’s History Month.


Arrangement
Records are arranged in the order as received from the agency and are not filed chronologically. Folders tend to be labeled descriptively by subject.

Preferred Citation
(Identify the item), Plans and planning records, Governor’s Commission for Women records, Texas Governor Rick Perry’s records. Archives and Information Services Division, Texas State Library and Archives Commission.

Accession Information
Accession number: 2015/067
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Office of the Governor in paper format between December 2014 and March 2015.

Technical Requirements
Researchers are required to use gloves provided by the State Archives when reviewing photographic materials.


Inventory of Plans and Planning Records

2015/067-2799
2015/067-2800
2015/067-2801

Box Return to inventory
2015/067-2799 State agency volunteer training, 1993-1994 [binder]
[Includes records from Governor Ann Richards’ term. Subjects include proposed legislation regarding liability of state agency volunteers, the governor’s 17th annual volunteer leadership conference, and training materials.]
State agency volunteer training, 1993-1994 [binder]
[Includes records from Governor Ann Richards’ term. Subjects include the historical background of the state agency council, list of commissioners, bylaws, higher education for women, programs, and survey results.]
Box Return to inventory
2015/067-2800 Women’s Commission general information, 1999-2000
[Includes executive order GWB 99-3 signed by Governor George W. Bush continuing the commission, mutual cooperation agreements between the office of the governor and the Beacon State Fund, memoranda, printouts of email correspondence, copies of news articles, and bylaws.]
Loose material, 1995-1997
[Includes the commission’s 1995-1997 biennial report, records pertaining to the International Conference on Volunteer Administration (ICVA) and a small amount of correspondence.]
Bi-annual reports, 1998
[Subjects include the Tell a Friend Friday event, unified state plan for 1998, El Paso wreath event, memoranda, and ICVA conference material.]
Women’s Commission general information, 1999-2000 [wallet]
[Includes executive order GWB 99-3 signed by Governor George W. Bush continuing the commission, mutual cooperation agreements between the office of the governor and the Beacon State Fund, memoranda, printouts of email correspondence, copies of news articles, brochures, and bylaws.]
Activity reports – biennial report, 2000-2001
[Includes program materials for Women in US Politics event and the International Hospitality Council of Austin, as well as the Walk with Me project.]
Commission minutes, 1999-2001
State agency council (SAC) general meetings, 2000
[Subjects include the long-term care ombudsman program, Medicare and Medicaid guide to choosing a nursing home, report of progress made in 1999, and office of the governor initiatives.]
Reference material – Walk with Me, 1996-2000
[Includes informational fliers for the Texas Department of Health Guide for physical activity, National Walk Our Children to School Day, copies of articles to prevent obesity and promote physical activity, dietary guidelines, a coordinators kit for the Texas Physical Activity Network, and samples/portfolio of a custom label company.]
Correspondence received, 1999-2000
[Includes home addresses, phone numbers, and attorney-client correspondence.]
[Includes records from Governor George Bush’s term, such as incoming and outgoing letters, invitations, donation requests, awards, promotional material, court files, newsletters, copies of news articles, and state-wide report card of women’s health.]
Loose material, 1999-2000
[Includes home addresses and phone numbers.]
[Includes records from Governor George Bush’s term. Subjects include Texas women’s health concerns, correspondence regarding the 11th Professional Development Conference, and a mailing list.]
SAC Board Meeting, December 22, 2000
[Includes email printouts, invitations, meeting information and agendas.]
Correspondence sent, 2000
[Includes tax identification number.]
[Includes letters from citizens and organizations requesting information about the commission, information on neurology, materials for child care advocates, newsletters, photocopies of a news article, and case files.]
Box Return to inventory
2015/067-2801 10th Professional Development Conference (PDC) materials / Public relations committee summary report, April 7, 1998
[Includes funding requests, photographs, summary reports, requests for bids, and multiple copies of conference programs.]
11th PDC door prizes, undated
[Includes coupons with names of individuals and conference sessions, as well as a handwritten list of names and organizations.]
11th PDC correspondence, 1999
[Includes cover letters for faxes sent.]
11th evaluation, undated
[Includes evaluation forms submitted rating the overall conference experience, convention center and demographics.]
11th PDC exhibitor evaluation, SAC, undated
[Includes completed score sheets.]
11th PDC speaker evaluation, SAC, undated
[Includes completed score sheets.]
11th PDC exhibitors, 1999
[Includes a list of exhibitors and contracts for booths.]
11th PDC information, 1997-1999
[Includes letters, printouts of email correspondence, templates for certificate of attendance, draft of a script, and draft of evaluation forms.]
11th PDC sponsors, undated
[Empty.]
11th PDC budget, 1996-1999
[Includes account numbers.]
[Includes timeline, facility specifications, and conference income.]
11th PDC registrants, undated
[Includes information about conference registration, workshop selections, and list of participants.]
11th PDC funding requests, 1999
[Includes requests for printing, utilities, and equipment.]
11th PDC contracts, undated
[Includes coupons with names of individuals and conference sessions, as well as a handwritten list of names and organizations.]
11th PDC special requests, undated
11th PDC registration brochure, undated
11th PDC programs, undated
[Empty.]
Loose material, undated
[Includes one-minute evaluation forms for the 10th PDC conference.]
Evaluation report, 1998
[Includes a report prepared by the evaluation committee for the 10th PDC conference.]
Exhibitor evaluation, undated
Speaker evaluation, undated
Tally sheets, undated
10th Women Poised for Success Conference (WPSC), May 19-July 2, 1998
[Includes bank account numbers and checks.]
[Includes financial documents such as deposit tickets and checks.]
July 14, 1998
[Includes bank account numbers and checks.]
[Includes financial information such as purchase vouchers, statements, and checks.]
10th WPSC exhibitors, 1998
[Includes bank account numbers and checks.]
[Includes financial information such as billing statements and checks.]
Facilities committee description, undated
Evaluation committee description, undated
10th WPSC, February 17 to March 9, 1998
[Includes bank account numbers and checks.]
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