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Agency rules, policies and procedure records, 1997-2015

Agency rules, policies and procedure records, 1997-2015, 1.53 GB (2,865 files) (digital)

Please note: These records may be restricted. See the restrictions statement on the main page for details on how to contact the archives for more information.

Scope and Content
The Office of the General Counsel in the Texas Governor’s Office was responsible for providing legal advice to Governor Rick Perry. Records include agency rules, policies and files of internal general counsel staff procedures dating 1997-2015. Types of records include correspondence, ethics policies and disclosures, issue assignments, photographs, procedures, speeches, spreadsheets, databases and templates.

Correspondence and memos touch on a range of topics including agency communication, sample letters to the Attorney General’s office and issues relating to bonds. Ethics documents include ethics and fraud policies along with individual general counsel staff disclosure forms. Issue assignments include spreadsheets and lists of general counsel staff with their assigned issues facing the state including legislative issues, executive issues, legal issues facing specific agencies, and judicial issues. Photographs include images of a staff bowling event and head shots of General Counsel Brian Newby. Procedure records are for several tasks including settlements, agreements, bills, claims against the state, grants, executive clemency, extradition, deeds, warranties and easements, along with general administrative tasks such as new employee setup, phone numbers, authorization, robo letters, and office layout. Speeches include drafts of Governor Perry’s speeches at various events along with speeches given by General Counsel Brian Newby on a few occasions. Spreadsheets and databases include records from several general counsel programs including various versions of clemency applications, executive action spreadsheets, execution reports and execution summaries from Governor Bush’s term, charts of inmates denied pardons, granted pardons, granted reviews and questionable pardons, along with spreadsheets of deeds, warranties and agreements. One folder of records are scanned PDFs of a variey of subject issues concerning general counsel staff that correspond with document from other general counsel record series. These records are in electronic format.

Formats of the original electronic files include word processing or plain text files (.doc, .docx, .txt, .pdf), spreadsheets (.xls., xlsx), photographs and graphic images (.jpg, .tif), databases (.mdb), slide presentations (.ppt), and web pages (.htm).

These records are arranged chronologically within subject folders.

Preferred Citation
(Identify the item), Agency rules, policies and procedure records, Texas Governor Rick Perry plans and planning records and other records. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 2015/117

Electronic records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Office of the Governor on January 29, 2015.

Inventory of the Agency rules, policies and procedure records

E2015/117 Cabinet, 2006-2008 [1.26 GB (1,797 files)]
Correspondence, 1998-2010 [2.16 MB (89 files)]
AG (Attorney General) letters, 1999-2001, 2007-2011 [655 KB (26 files)]
Bonds, 2001-2002, 2006, 2009-2011 [798 KB (34 files)]
Ethics and fraud policies, 1997-1998 [37 KB (2 files)]
Ethics disclosures, 2003-2005 [2.37 MB (11 files)]
Issue assignments, 2006-2011, 2013 [656 KB (11 files)]
Photographs, 2006-2011, 2013 [92.5 MB (69 files)]
Administrative, 1998-2002, 2005-2011, 2014 [12.6 MB (380 files)]
Agreements, 2007 [63.5 KB (2 files)]
Claims against the state, 1999-2000, 2007 [115 KB (4 files)]
Clemency, 1998-2003, 2009 [411 KB (13 files)]
Deeds, 2000-2001, 2005-2009 [391 KB (13 files)]
Extradition, 1998, 2001, 2003 [87 KB (3 files)]
Robo letter samples, 1998-2002, 2008-2010 [557 KB (24 files)]
Settlements, 2006-2015 [835 KB (26 files)]
Speeches, 2005-2006 [1.6 MB (26 files)]
Spreadsheets and databases, 2000-2002, 2004-2012, 2014-2015 [114 MB (90 files)]
Clemency, 2000-2002, 2004, 2006-2011, 2014-2015 [33.5 MB (57 files)]
Deeds, 2007, 2009-2011 [161 KB (6 files)]
GC (general counsel) filing, 2004, 2007, 2010-2012, 2015 [80 MB (20 files)]
Settlements, 2007-2011 [927 KB (6 files)]
Templates, 1999-2000, 2006-2011 [1.36 MB (39 files)]
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Texas State Library and Archives Commission | 1201 Brazos St., Austin TX 78701 | 512-463-5455 | | P.O. Box 12927, Austin TX 78711-2927