Press Office records

Texas Governor Rick Perry:

An Inventory of Governor Rick Perry Press Office Records at the Texas State Archives, 1997-2015, undated

 

Organization History Scope and Contents Restrictions Related Materials

Overview

govPerrylogoCreator: Texas. Governor (2000-2015 : Perry)
Title: Governor Rick Perry Press Office records
Dates: 1997-2015, undated
Abstract: Major responsibilities of the Press Office (also known as Communications) under Texas Governor Rick Perry included providing public relations support for Governor Perry and First Lady Anita Perry by issuing press releases and media advisories on their activities and actions; writing speeches and public service announcements for them; and creating visual and audio documentation of their public events. Records of this office comprise paper and electronic records including event files, speech files, subject files, and staff files, dating 1997-2015, undated. Types of records include news releases, event briefs, talking points, question and answers, fact sheets, and various subject files of importance to Governor Perry.
Quantity: 0.4 cubic ft. and 13.5 GB (39,696 files)
Language: These materials are written predominately in English with scattered Spanish throughout.
Repository: Texas State Archives
Click here to enter the records


Other Finding Aids

A description of non-electronic records referenced in this finding aid are available at http://www.lib.utexas.edu/taro/tslac/50118/tsl-50118.html.


Organization of the Records

These records are organized into four series:


Agency History

The Press Office (also known as Communications) managed media relations for the governor, the first lady and the administration by disseminating information to print and broadcast media, state and federal agencies and the public. Staff prepared news releases and speeches for the governor; handled media calls and requests for interviews; and produced and distributed audio, video and photographic public service announcements about the governor’s activities and issues of concern to Texans. In 2008 staff included Deputy Director of Communications Andrew Barlow, Press Secretary Allison Castle and Deputy Press Secretary Katherine Cesinger. In 2012 staff expanded to include Director of Communications Allison Castle, Deputy Press Secretary Lucy Nashed and Josh Havens, Speechwriter Matt Thompson and Media Relations Specialist Steffany Duke. By the end of Perry’s term as governor, the Press Office staff had added Deputy Director of Communications Rich Parsons, Digital Strategist Baylis Atherton, Webmaster Jeremy Newman and Photographer Stephen Stephanian.


Scope and Content of the Records

Major responsibilities of the Press Office (also known as Communications) under Governor Rick Perry included providing public relations support for Governor Perry and First Lady Anita Perry by issuing press releases and media advisories on their activities and actions; writing speeches and public service announcements for them; and creating visual and audio documentation of their public events. Records of this office comprise paper and electronic records including event files, speech files, subject files, and staff files, dating 1997-2015, undated. Types of records include news releases, event briefs, talking points, question and answers, fact sheets, and various subject files of importance to Governor Perry.

Event files include appointment news releases, general news releases, event briefs, media advisories, opinion editorials, letters to the editor and monthly newspaper columns, schedules, white papers, and publications, dating 2001-2015. Speech files provide information on speaking engagements, interviews, debates, and press conferences for the governor, 2001-2014, undated. Records include introductions and biographical information, question and answers, talking points, fact sheets, scripts for video and audio public service announcements, formal statements, and formatted remarks. Subject files were compiled by the Governor’s Press Office for use in preparing speeches, press releases, and other materials for Governor Rick Perry, including records related to such topics as death penalty reprieves, commutations and pardons; natural disasters and disaster assistance; economic development and tourism, public education accountability and accomplishments; health care issues; and homeland security, dating 2002-2009, 2012-2015. Staff files include supporting documentation for Press Office staff members including employee of the month features, website files for the gov.texas.gov website, intern documents, invite lists, and projects in development, dating 1997-2015.

Formats of the original electronic files include word processing or plain text files (.doc, .docx, .txt), spreadsheets (.xls, .xlsx), PDFs, PowerPoint and, webpages. Digital files presented for public use will generally be PDF for text documents or spreadsheets. Files in their original format are available on request; restrictions may apply. Electronic records described in the finding aid that are part of the Texas Digital Archive are indicated as such in the inventory. Restrictions on access to the content of records are applicable to physical and electronic records.

The office files often correspond with events and appearances documented in the separate finding aid Governor Rick Perry Press Office media files. Researchers interested in media from a public appearance should consult the media files finding aid. In addition to the governor’s office website, the Press Office maintained Governor Perry’s YouTube Channel and Flickr pages. As of July 2015 these websites are still available to the public and include material located in this series.

To prepare this inventory, the described materials were cursorily reviewed to delineate series, to confirm the accuracy of contents lists, to provide an estimate of dates covered, and to determine record types.


Restrictions and Requirements

Restrictions on Access

Because of the possibility that portions of these records fall under Public Information Act exceptions including, but not limited to, home addresses and phone numbers of government employees or officials (Texas Government Code, Section 552.117); e-mail addresses (Texas Government Code, Section 552.137); social security numbers (Texas Government Code, Section 552.147), drivers license numbers (Texas Government Code, Section 552.130) and information protected under common law privacy (Texas Government Code, Section 552.101), an archivist must review these records before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (Texas Government Code, Chapter 552).
Restrictions on Use

Most records created by Texas state agencies are not copyrighted. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).


The following materials are offered as possible sources of further information on the agencies and subjects covered by the records. The listing is not exhaustive.

Texas State Archives
Texas Governor Rick Perry Press Office media files, 1972, 1998-2015, undated, bulk 2008-2012, 2.7 cubic ft. and 6.4 TB (321,344 files)
Texas Governor Rick Perry Press Office files for First Lady Anita Perry, 2001-2010, 2012-2014, 1.41 GB (1,950 files)

Administrative Information

Preferred Citation

(Identify the item and cite the series), Texas Governor Rick Perry Press Office records. Archives and Information Services Division, Texas State Library and Archives Commission.

Accession Information
Accession numbers: 2015/067, 2015/117

Paper records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Office of the Governor on December 19, 2014 through March 2015. Electronic records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Office of the Governor on January 29, 2015.

Processing Information
Processed by Halley Grogan, June 2015