Scheduling Invitations

Invitations, 2001-2015, 1.25 cubic ft. and 5.88 GB (40,745 files)

Please note: These records may be restricted. See the restrictions statement on the main page for details on how to contact the archives for more information.

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Scope and Content
These records are letters, invitations, emails, event cover sheets, programs, brochures, schedules, and other documentation concerning invitations to Governor Perry handled by the Scheduling and Advance Office, including both accepted and declined invitations, dating 2001-2015. The scanned invitation files cover the entire period, 2001-2015; the accepted invitation files in paper format cover only the years 2009, 2013-2015.

Each event file begins with an event cover sheet (apparently a screenshot of the database entry page), usually including the identification number assigned to the event; dates entered and received; requester; date, time, and location of event; name of event; invitation status (e.g., new, declined, no answer required (NAR)); summary; staff notes; hardcopy file location; imaging link; primary staff; plus a checklist for alternate dates offered, is a response necessary? and has a response been entered? The date spans in the inventory refer to the dates of the events, not the dates of the documents. The number of pages for each event can range from two (event cover sheet and invitation) to several pages.

Much (but not all) of the correspondence had been logged into the CTS (Correspondence Tracking System) database; in those cases, the file contains a “Print Results for Correspondence Items” sheet, consisting of the following: Correspondence ID number, name, e-mail address; organization and address information; phone information; correspondence log (date, time, type (e.g., email), action (e.g., Incoming), issue, staff member assigned to, date mailed); correspondence detail (I/O (incoming or outgoing), type, to First Lady (yes/no), keywords, date on letter, due date, division referred, agency referred, date assigned, to whom assigned, status, NAR (no answer required–yes/no)); comments; category, major issue, sub-issue, pro/con, and courtesy copied.

Formats of the original electronic files include graphic images, and occasionally word processing or plain text files. Digital files presented for public use will generally be .pdf for text documents or spreadsheets. Files in their original format are available on request; restrictions may apply.

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Arrangement
The electronic records are arranged chronologically; the paper records are arranged by type (accepted and generic), and chronologically within each group, as received from Governor Perry’s office. The date used for the chronological arrangement of electronic invitations is usually the date the invitation was received by Scheduling, not the date of the event. The paper invitations use the date of the event, not the date of the invitation.

Preferred Citation
(Identify the item), Invitations, Texas Governor Rick Perry Scheduling and Advance Office records. Archives and Information Services Division, Texas State Library and Archives Commission.

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Inventory of Invitations

Texas-Digital-Archive
E2015/117	Invite Images, 2001 [482 MB (2,723 files)]:
		June 2001 [96.5 MB (704 files)]
		July 2001 [53 MB (354 files)]
		September 2001 [82.8 MB (551 files)]
		October 2001 [129 MB (547 files)]
		November 2001 [49.2 MB (311 files)]
		December 2001 [71.2 MB (252 files)]
Texas-Digital-Archive
E2015/117	Invite Images, 2002 [1.60 GB (4,566 files)]:
		January 2002 [106 MB (356 files)]
		February 2002 [205 MB (559 files)]
		March 2002 [196 MB (538 files)]
		April 2002 [132 MB (526 files)]
		May 2002 [855 MB (409 files)]
		June 2002 [20.9 MB (295 files)]
		July 2002 [23.3 MB (349 files)]
		August 2002 [25.1 MB (358 files)]
		September 2002 [29 MB (378 files)]
		October 2002 [21.7 MB (297 files)]
		November 2002 [14.6 MB (235 files)]
		December 2002 [15.5 MB (269 files)]
		SchedScan.tif: Instructions for using imaging functionality of Governor Scheduling System, May 31, 2001 [78.2 KB (1 file)]
Texas-Digital-Archive
E2015/117	Invite Images, 2003 [331 MB (4,984 files)]:
		January 2003 [27.4 MB (414 files)]
		February 2003 [23.9 MB (438 files)]
		March 2003 [25 MB (450 files)]
		April 2003 [27.7 MB (410 files)]
		May 2003 [19.4 MB (404 files)]
		June 2003 [21.4 MB (369 files)]
		July 2003 [43.5 MB (771 files)]
		August 2003 [20.2 MB (280 files)]
		September 2003 [32.8 MB (459 files)]
		October 2003 [31.1 MB (429 files)]
		November 2003 [24 MB (278 files)]
		December 2003 [34.8 MB (284 files)]
Texas-Digital-Archive
E2015/117	Invite Images, 2004 [748 MB (4,562 files)]:
		January 2004 [67.5 MB (513 files)]
		February 2004 [65.8 MB (470 files)]
		March 2004 [82.2 MB (502 files)]
		April 2004 [99.4 MB (537 files)]
		May 2004 [58.9 MB (371 files)]
		June 2004 [70.5 MB (322 files)]
		July 2004 [24.4 MB (294 files)]
		August 2004 [47.2 MB (273 files)]
		September 2004 [82.8 MB (427 files)]
		October 2004 [76.9 MB (393 files)]
		November 2004 [45 MB (277 files)]
		December 2004 [27.1 MB (187 files)]
Texas-Digital-Archive
E2015/117	Invite Images, 2005 [323 MB (3,766 files)]:
		January 2005 [42.4 MB (384 files)]
		February 2005 [57 MB (512 files)]
		March 2005 [52.5 MB (465 files)]
		April 2005 [33.3 MB (401 files)]
		May 2005 [22.9 MB (345 files)]
		June 2005 [20.8 MB (275 files)]
		July 2005 [20.8 MB (300 files)]
		August 2005 [26.8 MB (391 files)]
		September 2005 [9.83 MB (157 files)]
		October 2005 [14.8 MB (234 files)]
		November 2005 [12.6 MB (176 files)]
		December 2005 [9.28 MB (128 files)]
Texas-Digital-Archive
E2015/117	Invite Images, 2006 [159 MB (2,510 files)]:
		January 2006 [14.4 MB (218 files)]
		February 2006 [22 MB (360 files)]
		March 2006 [19.6 MB (310 files)]
		April 2006 [14.6 MB (238 files)]
		May 2006 [8.69 MB (163 files)]
		June 2006 [20.4 MB (228 files)]
		July 2006 [11.6 MB (180 files)]
		August 2006 [7.11 MB (114 files)]
		September 2006 [9.25 MB (171 files)]
		October 2006 [12.8 MB (186 files)]
		November 2006 [11 MB (208 files)]
		December 2006 [7.48 MB (140 files)]
Texas-Digital-Archive
E2015/117	Invite Images, 2007 [203 MB (2,176 files)]:
		January 2007 [4.43 MB (107 files)]
		February 2007 [5.16 MB (119 files)]
		March 2007 [7.52 MB (145 files)]
		April 2007 [8.81 MB (187 files)]
		May 2007 [6 MB (141 files)]
		June 2007 [29.8 MB (342 files)]
		July 2007 [22.9 MB (294 files)]
		August 2007 [16.5 MB (226 files)]
		September 2007 [11.8 MB (216 files)]
		October 2007 [42.7 MB (210 files)]
		November 2007 [35.7 MB (153 files)]
		December 2007 [12.4 MB (49 files)]
Texas-Digital-Archive
E2015/117	Invite Images, 2008 [470 MB (1,595 files)]:
		January 2008 [18.9 MB (49 files)]
		February 2008 [74 MB (275 files)]
		March 2008 [129 MB (376 files)]
		April 2008 [142 MB (378 files)]
		May 2008 [777 KB (4 files)]
		June 2008 [30.9 MB (159 files)]
		July 2008 [64.7 MB (305 files)]
		August 2008 [7.26 MB (35 files)]
		December 2008 [1.06 MB (14 files)]
Texas-Digital-Archive
E2015/117	Invite Images, 2009 [419 MB (4,121 files)]:
		January 2009 [10.3 MB (109 files)]
		February 2009 [20.7 MB (286 files)]
		March 2009 [23.1 MB (386 files)]
		April 2009 [34.7 MB (324 files)]
		May 2009 [41.8 MB (372 files)]
		June 2009 [25.4 MB (265 files)]
		July 2009 [15.7 MB (150 files)]
		August 2009 [29 MB (169 files)]
		September 2009 [37 MB (189 files)]
		October 2009 [44.4 MB (297 files)]
		November 2009 [26.2 MB (193 files)]
		December 2009 [12.3 MB (111 files)]
Texas-Digital-Archive
E2015/117	Invite Images, 2010 [484 MB (1,149 files)]:
		January 2010 [19.8 MB (154 files)]
		February 2010 [31.2 MB (185 files)]
		March 2010 [26.2 MB (179 files)]
		April 2010 [36 MB (208 files)]
		May 2010 [38.2 MB (229 files)]
		June 2010 [34.1 MB (170 files)]
		July 2010 [56.2 MB (159 files)]
		August 2010 [61.5 MB (174 files)]
		September 2010 [64.9 MB (219 files)]
		October 2010 [64.8 MB (229 files)]
		November 2010 [32 MB (139 files)]
		December 2010 [18.8 MB (104 files)]
Texas-Digital-Archive
E2015/117	Invite Images, 2011 [324 MB (2,285 files)]:
		January 2011 [28.6 MB (149 files)]
		February 2011 [32.5 MB (201 files)]
		March 2011 [42.2 MB (286 files)]
		April 2011 [37.5 MB (247 files)]
		May 2011 [44.2 MB (276 files)]
		June 2011 [31 MB (204 files)]
		July 2011 [21.4 MB (168 files)]
		August 2011 [18 MB (144 files)]
		September 2011 [26.8 MB (196 files)]
		October 2011 [19.1 MB (198 files)]
		November 2011 [18.5 MB (154 files)]
		December 2011 [4.49 MB (62 files)]
Texas-Digital-Archive
E2015/117	Invite Images, 2012 [183 MB (1,780 files)]:
		January 2012 [8.26 MB (50 files)]
		February 2012 [18.1 MB (112 files)]
		March 2012 [10.3 MB (119 files)]
		April 2012 [14.8 MB (166 files)]
		May 2012 [17.8 MB (182 files)]
		June 2012 [14.4 MB (132 files)]
		July 2012 [19.3 MB (112 files)]
		August 2012 [6.2 MB (78 files)]
		September 2012 [11.2 MB (122 files)]
		October 2012 [17.5 MB (155 files)]
		November 2012 [11.2 MB (133 files)]
		November 2012 (2) [22.3 MB (316 files)]
		December 2012 [11.5 MB (97 files)]
Texas-Digital-Archive
E2015/117	Invite Images, 2013 [106 MB (1,736 files)]:
		January 2013 [5.36 MB (86 files)]
		February 2013 [19.5 MB (167 files)]
		March 2013 [11.1 MB (177 files)]
		April 2013 [13.6 MB (214 files)]
		May 2013 [11.4 MB (202 files)]
		June 2013 [5.15 MB (113 files)]
		July 2013 [4.22 MB (62 files)]
		August 2013 [5.77 MB (68 files)]
		September 2013 [6.99 MB (147 files)]
		October 2013 [9.77 MB (153 files)]
		November 2013 [11.3 MB (295 files)]
		December 2013 [2.27 MB (50 files)]
Texas-Digital-Archive
E2015/117	Invite Images, 2014 [133 MB (1,804 files)]:
		January 2014 [5 MB (68 files)]
		February 2014 [11.7 MB (126 files)]
		March 2014 [13 MB (181 files)]
		April 2014 [8.39 MB (146 files)]
		May 2014 [11.4 MB (190 files)]
		June 2014 [9.42 MB (135 files)]
		July 2014 [14.2 MB (104 files)]
		August 2014 [8.38 MB (107 files)]
		September 2014 [10.7 MB (156 files)]
		October 2014 [10.2 MB (122 files)]
		November 2014 [21.2 MB (335 files)]
		December 2014 [1.83 MB (33 files)]
Texas-Digital-Archive
E2015/117	Invite Images, 2015 [1.87 MB (46 files)]:
		January 2015 [830 KB (21 files)]
		February 2015 [296 KB (6 files)]
		March 2015 [126 KB (5 files)]
		April 2015 [85 KB (3 files)]
		May 2015 [158 KB (4 files)]
		June 2015 [45 KB (1 file)]
		August 2015 [127 KB (2 files)]
		November 2015 [223 KB (3 files)]
Box
2015/067-3543	Bill signing invitations, May-August 2009
		[All of these are requests for Governor Rick Perry to officially and/or ceremonially sign certain bills, frequently at a specific venue. At least some of these invitations were declined.]
	Accepted invitations, February-December 2013, February-April 2014
Box
2015/067-3544	Accepted invitations, May 2014-January 2015

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