TFC Publication development files

Publication development files, 1998-2015, bulk 2001-2008, 8.26 GB (3358 electronic files)(digital)

Please note: These records may be restricted. See the restrictions statement on the main page for details on how to contact the archives for more information.

Technical Requirements
Databases, some proprietary formats, and various system files and technical elements included in the records will not display through the Texas Digital Archive user interface. In some cases, proprietary software is required for access. Contact Archives staff for further information and to request access to these files.

Scope and Content
Under Texas Governor Rick Perry, the Texas Film Commission (TFC) served the film, television, commercial, animation, visual effects, and video games industries in the state, offering an array of resources and incentives. The TFC’s main functions included administering the Texas Moving Image Industry Incentive Program and the Film Friendly Texas program; publishing the annual Texas Production Directory/Manual; maintaining a job hotline for cast, crew, and video game/animation positions; and providing resources and information to facilitate media production in the state. Publication development files contain components of the publication of the Texas Production Directory/Texas Production Manual (TPD/TPM), a resource created by the TFC providing general listings of freelancers, companies, and associations involved with media production in Texas. The manual was printed through 2006, and has been available online through the agency’s website since 2008. The term “manual” was favored for the printed version of the document, while the online version is now referred to as a “directory.” Records include versions of the full TPD database as well as databases of distinct sets of data within the main database. Also present are application forms and material, planning material, and formatting/presentation information for the TPD. Microsoft Access copies of the TPM database were likely used on the back end of the TFC website to display the TPD online. Records date from 1998 to 2015, bulk 2001 to 2008.

Formats of the original electronic files include word processing or plain text files, spreadsheets, photographs and graphic images, databases, slide presentations, email messages, web pages, project management files, desktop publishing files, system files, and technical files for the formatting and display of documents, databases, web pages, or publications. Digital files presented for public use will generally be .pdf for text documents or slide presentations, .jpg for photographic or graphic images, .eml for email messages, and .html for web pages. Files in their original format are available on request; restrictions may apply.

Arrangement
These records are arranged as received by the creating agency, but were grouped intellectually into the series appearing in this finding aid.

Preferred Citation
(Identify the item), Publication development files, Texas Governor Rick Perry Texas Film Commission records. Archives and Information Services Division, Texas State Library and Archives Commission.

Appraisal Information
The Publication development files series includes both database files (copies of TPD/TPM back-end databases and related publication/planning components) and website files (web content created for the TFC website and the Office of the Governor website, as well as a number of supporting technical files, files related to the design and development of web content, and other files related to web content). This series was appraised and partially retained as archival. In the appraisal report, the database files and website files were appraised separately as Databases and Information Systems and State Publications/Publication Development Files respectively. However, the Databases and Information Systems series follows the retention requirements for the underlying data the databases contain. Due to their relationship with the publication of the TPD/TPM, the database files were best categorized as Publication Development Files. As a result, the Publication development files series includes both website files and database files.

The database files were partially retained as archival; database files that contributed to the creation of the TPD following its transition to an online-only model in 2008 were retained as the only known records of the annual publication from those years. The website files were appraised as not archival, with the exception of a number of TPD database files used to display the directory on the TFC website. These database files fall into the same category as the other databases that were retained. It was determined that since the TFC website was being routinely captured on TRAIL, the copies of web pages and technical elements of those pages were not archival. In theory, individual components of a website (PDFs, images, other documents) that are unique records (not existing elsewhere in the agency’s records), and that can also be classified under a series with an archival requirement, would be considered archival. However, no such records were identified here, and it was impractical to review every website file and compare it against all other TFC records. Ultimately, all of the website files were determined to be not archival. A copy of the full appraisal report for these series is available in the Archives reading room.

Inventory of the Publication development files

Texas-Digital-Archive
E2015/117	TPD, 1998-2014:
		myriadpro, 2000 [3.21 MB (3 files)]
		planted, 2001 [5.86 MB (4 files)]
		TFC-Template, 2006-2007 [135 KB (19 files)]
		TFC-Databases, 2002-2014 [1.32 GB (621 files)]
		Loose files, 1998-2014 [6 GB (2,348 files)]
	TPD (addendum), 2001-2008 [354.32 MB (263 files)]
	Website, 2002-2015 [599.55 MB (90 files)]