Transferring Electronic Records

Transferring Electronic Records to the Texas State Archives

The Texas State Archives is now accepting transfers of electronic records in the Texas Digital Archive (TDA).  The TDA is a repository built around international standards for the long-term preservation of electronic records.

Benefits of the Texas Digital Archive

  • Saves taxpayer money.  By transferring archival electronic records to the TDA, agencies will reduce their data storage and migration costs
  • Reduces agency staff time spent responding to Public Information Act requests
  • Monitors and ensures the authenticity, integrity, and security of electronic records over time
  • Allows for the migration of records to new formats, avoiding information loss through format obsolescence
  • Uses digital forensic tools to recover information from obsolete media
  • Increases the transparency of government operations by providing a web portal (https://tsl.access.preservica.com/) that allows the public to search, view, and download records online

The TDA will take state agency records that have been scheduled as “A” (Archival)  or “R” (Review) on an approved records retention schedule.  “R” records will need to be reviewed by an appraisal archivist prior to transfer.

For questions about transferring electronic records to TSLAC, an agency records management officer (RMO) should contact either:

or

  • Mark Myers, Senior Electronic Records Specialist

Agency RMO may also complete and return the Electronic Records Survey form for general information about the types of electronic records at the agency.

For more information about the transfer process please refer to:  Procedures for Transferring Electronic Records