Press Office Media Files

Texas Governor Rick Perry:

An Inventory of Governor Rick Perry Press Office Media Files at the Texas State Archives, 1972, 1998-2015, undated, bulk 2008-2012

Organization History Scope and Contents Restrictions Related Materials

Overview

govPerrylogoCreator: Texas. Governor (2000-2015 : Perry)
Title: Governor Rick Perry Press Office media files
Dates: 1972, 1998-2015, undated
Dates: bulk 2008-2012
Abstract: Major responsibilities of the Press Office (also known as Communications) under Governor Rick Perry included issuing press releases and media advisories on the activities and actions of the governor, as well as the first lady; writing speeches and public service annoucements for the governor and the first lady; and creating visual and audio documentation of the Governor’s and the First Lady’s public events. Records of this office comprise paper and electronic records, including audio, photographs and video of Governor Perry and First Lady Anita Perry, dating 1972, 1998-2015, undated, bulk 2008-2012. Types of records include audiocassette tapes, CDs, DVDs, photographic prints and negatives, and VHS and Betacam video tapes, along with digital audio, photographic and video files. The majority of the media files are in electronic format.
Quantity: 2.7 cubic ft. and 6.4 TB (321,410 files)
Language: These materials are written predominately in English with scattered Spanish throughout.
Repository: Texas State Archives
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Other Finding Aids

A description of non-electronic records described in this finding aid are available at http://www.lib.utexas.edu/taro/tslac/50115/tsl-50115.html.


Organization of the Records

The records are organized into three series:


Agency History

The Press Office (also known as Communications), managed media relations for the governor, the first lady and the administration by disseminating information to print and broadcast media, state and federal agencies and the public. Staff prepared news releases and speeches for the governor; handled media calls and requests for interviews; and produced and distributed audio, video and photographic public service announcements about the governor’s activities and issues of concern to Texans. In 2008 staff included Deputy Director of Communications Andrew Barlow, Press Secretary Allison Castle and Deputy Press Secretary Katherine Cesinger. In 2012 staff expanded to include Director of Communications Allison Castle, Deputy Press Secretary Lucy Nashed and Josh Havens, Speechwriter Matt Thompson and Media Relations Specialist Steffany Duke. By the end of Perry’s term as governor, the Press Office staff had added Deputy Director of Communications Rich Parsons, Digital Strategist Baylis Atherton, Webmaster Jeremy Newman and Photographer Stephen Stephanian.


Scope and Contents of the Records

Major responsibilities of the Press Office (also known as Communications) under Governor Rick Perry included issuing press releases and media advisories on the activities and actions of the governor, as well as the first lady; writing speeches and public service announcements for the governor and the first lady; and creating visual and audio documentation of the governor’s and the first lady’s public events. Records of this office comprise paper and electronic records, including audio, photographs and video of Governor Perry and First Lady Anita Perry, dating 1972, 1998-2015, undated, bulk 2008-2012. This series includes both analog and electronic record types such as audiocassette tapes, CDs, DVDs, photographic prints and negatives, and VHS and Betacam video tapes, along with digital audio, photographic and video files. The majority of the media files are in electronic format.

The Audio recordings series contains digital and analog copies of press conferences, interviews, speeches, bill signings, ceremonies and announcements and phone greetings, 2006-2014, undated, bulk 2008-2010. The majority of the media files are part of the Photographs series and focus on business and economic development, education, military members and veterans, natural disaster recovery and relief, legislative matters, border security and public celebrations in Texas, 1972, 1998-2015, bulk 2008-2012. There is also a significant number of formal portraits and group portraits of Governor Perry, First Lady Anita Perry and their family, and of the Governor’s Mansion arson and renovations. The Video recordings series provides digital documentation of press conferences, interviews, speeches, bill signings, inaugurations and ceremonies, public service announcements, special video projects and clips, greetings and podcasts, 2002-2014, undated, bulk 2008-2012. Electronic records described in this finding aid that are part of the Texas Digital Archive are indicated as such in the inventory.

Formats of the original electronic files include audio files (mp3, .m4a, .aup, .au, .wav, .aif, .m4v), photographs and graphic images (.jpg, .tif, .psd, .cr2, .gif), video files (.mov, .flv, .wmv), word processing or plain text files (.doc, .txt), spreadsheets (.xls), PDFs, PowerPoint and web-ready files (.htm). Digital files presented for public use will generally be .jpg for photographic or graphic images, .mp3 for audio files, .mov for video files, and PDF for text documents or spreadsheets. Files in their original format are available on request; restrictions may apply.

The media files often correspond with subjects and topics discussed in the separate finding aid Governor Rick Perry Press Office files. Researchers looking for media from a public appearance should consult the office files, which often have supporting materials for Governor Perry and First Lady Anita Perry’s public events. In addition to the governor’s office website, the Press Office maintained Governor Perry’s the Press Office maintained Governor Perry’s YouTube Channel and Flickr pages. As of July 2015 these websites are still available to the public and include material located in this series.

While these media files document duties of the First Lady, additional Press Office records for First Lady Anita Perry are located in the separate finding aid Governor Rick Perry Press Office files for First Lady Anita Perry, 2001-2010, 2012-2014.

To prepare this inventory, the described materials were cursorily reviewed to delineate series, to confirm the accuracy of contents lists, to provide an estimate of dates covered, and to determine record types.


Restrictions and Requirements

Restrictions on Use

Most records created by Texas state agencies are not copyrighted. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).

Select photographs and video recordings have separate copyright issues.

Technical Requirements

Researchers are required to wear gloves provided by the State Archives when reviewing photographic materials.

To view VHS videotapes, listen to audiocassette tapes, or review electronic media on CDs and DVDs please contact Archives staff for appropriate hardware/software.

Researchers wishing to view Betacam videotapes should consult with Archives staff and be aware that the Archives may not own the equipment needed to access these videotapes.


The following materials are offered as possible sources of further information on the agencies and subjects covered by the records. The listing is not exhaustive.

Texas State Archives
Texas Governor Rick Perry Press Office files, 1997-2015, 0.4 cubic ft. and 14.79 GB (38,057 files)
Texas Governor Rick Perry Press Office files for First Lady Anita Perry, 2001-2010, 2012-2014, 1.41 GB (1,950 files)

Administrative Information

Preferred Citation
(Identify the item and cite the series), Texas Governor Rick Perry Press Office media files. Archives and Information Services Division, Texas State Library and Archives Commission.

Accession Information
Accession numbers: 2015/067, 2015/117

Paper records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Office of the Governor on December 19, 2014 thru March 2015. Electronic records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Office of the Governor on January 29, 2015.

Processing Information
Processed by Halley Grogan, June 2015.